Control when clients can schedule meetings by defining your availability. This feature integrates with your connected calendar, and coordinates with Meeting Locations to specify when and where meetings can be scheduled.

For a guide on Meeting Locations, please see our Meeting Locations for Booking Calendars article.

Availability can be configured at two levels.

Availability can be retrieved from your user profile settings or customized on your Booking Calendar.

• Profile-Level Availability: Simplifies availability management when multiple Booking Calendars share the same schedule.
• Booking Calendar-Level Availability: Allows for unique schedules for individual Booking Calendars.

Each Booking Calendar can be configured to use either its own unique availability, or to inherit the availability defined in your profile.

Setting up Profile-Level Availability

When first setting up your availability, we recommend starting by configuring your default, recurring availability under your profile settings. 

Accessing Your Scheduled Meeting Availability:

1. Click on the profile icon located in the top-right corner.
2. Select Scheduled Meeting Availability from the dropdown.

OnceHub offers two methods to manage your availability:

• Weekly Working Hours: Your default, recurring booking times.
• Date-Specific Overrides: Override your default availability for specific dates, such as for vacation days or special events.

Setting Your Weekly Working Hours: 

Your account is preconfigured with default time slots from 09:00 to 17:00, Monday through Friday. 

To modify these settings: 

1. Click the Edit weekly working hours button.
2. Adjust the preset hours using the Add and Remove icons within the Weekly Working Hours tab.
3. For each time block, define the corresponding meeting location(s) by highlighting the location icon. 

Customizing with Date-Specific Overrides (optional)

1. Navigate to the Date-Specific Overrides tab, accessible from either the Weekly Working Hours popup or the Scheduled Meeting Availability section.
2. Choose the date you wish to modify from the calendar on the left.
   • Adjust Time Blocks: Add or remove time blocks to override your standard hours. 
   • Change your Meeting Location: Select or deselect location icons to override your meeting location.

To remove all availability for a specific day, simply remove all time blocks.

Saving Your Profile Settings

1. Once your availability is configured, click Apply to save the changes.

If you would like to set availability for specific Booking Calendar, please take a look at our Configuring Availability for Specific Booking Calendars article.