Connect your Google Calendar

Read on if you want to learn how to connect your OnceHub and Google Calendar accounts.

If you want to configure your Google Calendar, learn more here

Connecting to Google Calendar

  1. Select your profile picture or initials in the top right-hand corner → Profile settingsCalendar connection.
  2. Click the Connect button next to Google Calendar (Figure 1).
    Figure 1: Google Calendar connection
  3. A pop-up window will appear asking you to choose an account to connect to OnceHub. Select the correct account and confirm the connection. 
  • Connecting to Google Calendar automatically connects you to Google Meet as well for video conferencing. Learn more
  • If you're using Booking pages, you have the option to configure OnceHub advanced integration settings. You can also click the Continue setup button in the What's next section to access more options in OnceHub.

Creating a Google Calendar account that uses your business email address

Most people think that if you use Google Calendar, you need to use it with a Gmail email address. Fortunately, this is not true. You can create a Google Calendar account on any email address without using G Suite.  This is quick and simple and does not require any domain setup whatsoever.

To create a Google Calendar account for a non-Gmail address:

  1. Go to and create a Google Account for your business email address or any other email address that you would like the Google Calendar account to use.

  2. Immediately after that, go to and configure the new calendar. Make sure that your business email address is showing on the right corner of the Google header.

  3. Make sure not to create a Gmail account - create a calendar only.

Sharing Google Calendars

Your OnceHub account connects to a Google Calendar account and allows you to access all calendars under that account.

Below are the different permission levels and their supported calendar configurations:

  • The main calendar in which bookings are created and meetings are scheduled:  This calendar is the owner of the calendar event. You need to ask the calendar owner to share the calendar with full permissions, choosing the option marked "Make changes AND manage sharing". Otherwise, you will not have permission to create a calendar event in this calendar.
  • Busy time retrieval or additional booking calendars: You can retrieve busy time from calendars or add the calendar event to additional calendars as guests. This can be done with sharing at any permission level, even at the lowest permission level of "See free/busy information". This enables people who share their calendar with you to maintain the privacy of their calendars.


If you need to access additional calendars that are not part of your Google Calendar account, you can ask owners of these Google Calendars to share their calendars with you.

When you want other people to share their Google Calendar with your connected Google Calendar account, they should choose the Share with specific people option, enter the email address of your Google Calendar account and select the appropriate permission level. 

You will receive an email from Google confirming they have shared it with you. You must click Add this calendar in order to access the shared calendar.

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