Limiting the number of bookings per day or per week

In the Time slot settings of the Booking page, you can set a cap on the number of bookings that can be made in a given day or week:

  • When setting the cap on the number of bookings per day, the entire day will become unavailable when the cap is reached and no more bookings will be accepted.
  • When setting the cap on the number of bookings per week, the entire week will become unavailable when the cap is reached and no more bookings will be accepted.
  • When using both settings concurrently, the setting with the strongest restriction overrides the other setting. For example, if the number of bookings per day is set to 1 and the number of bookings per week is set to 3, the entire week will be blocked after 3 single-day bookings.

This is straightforward when working with Booking pages only. But how do these settings work when the Booking page is linked to Event types?

When Event types are used, all the Time slot settings are moved to the Event type. This means that the number of bookings per day and number of bookings per week are defined by Event type. However, when multiple Event types are linked to a Booking page, the overall count on the number of bookings remains according to the Booking page.

See below some possible scenarios when a single Booking page is linked to two Event types:

Example 1: Setting the cap on the number of bookings per day
When each Event type sets the maximum number of bookings per day to three, the maximum bookings per day is equal to the highest limit and not the sum of both limits. So in this case, it is possible to create 1 booking from Event type A and 2 bookings from Event type B, or any other combination that results in a total of 3 bookings. The total number of bookings per day will always be 3 and not 6.

Note If you would like to allow 3 bookings per day from each Event type (for a total of 6 bookings per day), you should link each Event type to a different Booking page.

Example 2: Setting the cap on the number of bookings per week
When each Event type sets the maximum number of bookings per week to three, the maximum bookings per week is equal to the highest limit and not the sum of both limits. So in this case, it can be possible to create one booking from Event type A and two bookings from Event type B, or any other combination that results in a total of three bookings. The total number of bookings per week will always be three and not six.

NoteIf you would like to allow three bookings per week from each Event type (for a total of 6 bookings per day), you should link each Event type to a different Booking page.

Example 3: Setting the cap on the number of bookings per day and week, multiple Event types with same settings
If a Booking page is linked to two Event types and both Event types set a maximum number of three bookings per week and one booking per day, it means that the maximum bookings for each Event type is equal to three (the setting with the strongest restriction). So in this case, it is possible to create only three single-day bookings from Event type A or Event type B. The total number of bookings per week and per day will always be three and not six.

Example 4: Setting the cap on the number of bookings per day and week, multiple Event types with different settings
Let’s consider that Event type A and B have different settings:

  • Event type A can accept a maximum of three bookings per week and two bookings per day, which means that the maximum bookings for Event type A is equal to three (the setting with the strongest restriction).
  • Event type B can accept a maximum of two bookings per week and one booking per day. It means that the maximum bookings for Event type B is equal to two (the setting with the strongest restriction).

In this case, the maximum number of bookings is equal to the highest limit of both Event types and not the sum of both limits. So in this case, it can be possible to create one booking from Event type A and two bookings from Event type B, resulting in a total of three bookings. The total number of bookings per day and per week will always be three and not five. 

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