OnceHub Teams allows you to distribute meetings among team members, helping you:

• Optimize Scheduling Efficiency: Evenly distribute meetings without conflicts.

• Balance Workloads: Prevent overbooking for individual team members.

• Enhance Guest Flexibility: Allow guests to book based on shared team availability.

• Improve Resource Management: Tailor meeting distribution based on meeting type and team capacity.

Meeting Distribution Methods

Booking Calendars offers two primary distribution methods:

Any Available Team Member:

• Displays the combined availability of all team members in a single calendar view.

• Guests can select the time that best suits them from the shared availability.

• Assign priority levels so team members with higher priority are booked first when multiple members share the same time slot.

Round Robin (Equal Distribution):

• Automatically assigns meetings to team members in a balanced rotation.

• Only one team member's availability is shown at a time.

• Once a guest books with a team member, the system rotates to the next available member.

Creating Teams

You can create teams through the Account Menu or directly within a Booking Calendar.

From the Account Menu:

1. Click the gear icon in the top-right corner and select Teams.

2. Click Add Team.

3. Enter a Team Name, assign members, and click Save.

From a Booking Calendar:

1. Open the desired Booking Calendar.

2. Click the Host and Co-Hosts dropdown and select Create New Team.

3. Name the team, add members, and click Save.

Selecting Distribution Methods for Individual Booking Calendars

Once a team is created, you can customize the Meeting Distribution Method for each Booking Calendar:

1. Open the desired Booking Calendar.

2. Go to the Host and Co-Hosts dropdown.

3. Select the team and choose the preferred distribution method:

• Any Available Team Member

• Round Robin (Equal Distribution)

This flexibility ensures the meeting distribution aligns with the specific scheduling needs of each calendar.

Choose the set up that best aligns with your team’s structure and scheduling needs for a more efficient, client-friendly booking experience.