Booking Calendars offer flexible meeting types to accommodate a range of scheduling needs, including single-host, multi-host, and multi-guest setups. Whether you're scheduling one-on-one meetings, team collaborations, or group sessions, these options ensure you can customize the booking experience for your requirements.

Meeting Types Overview

• Single-Host Meeting (Pre-Assigned): A specific host is designated upfront.

• Single-Host Meeting (Dynamic): The host is selected dynamically from a predefined Team.

• Multi-Host Meeting (Pre-Assigned): Specific hosts and co-hosts are assigned upfront.

• Multi-Host Meeting (Dynamic): Hosts and co-hosts are selected dynamically from a predefined Team.

• Multi-Guest Meeting: Allows additional guests to be included during booking.

Meeting availability and locations can be customized individually for each Booking Calendar or pulled directly from the host’s profile settings, ensuring flexibility across all meeting scenarios.

Single-Host Meeting Types

Single-Host Meetings are ideal for sessions requiring only one host. These meeting types fall into two categories:

Pre-Assigned Single-Host Meetings:

A single designated host manages all meetings, ideal for solo professionals or service providers managing their own schedules.

Examples:

• Consultations with a Specialist: A fitness trainer offering one-on-one sessions.

• Client Appointments: A lawyer scheduling legal consultations.

• Interview Scheduling: A recruiter conducting candidate interviews.

Dynamic Selection Single-Host Meetings:

Dynamic selection single-host meetings use Teams to assign meetings to available team members based on predefined distribution methods, such as round-robin or load balancing.

Examples:

• Customer Support Sessions: Assign the next available support agent to a client query.

• Sales Demos: Rotate available sales representatives for product demonstrations.

• Onboarding Calls: Distribute new clients among onboarding specialists.

Multi-Host Meeting Types

Multi-Host Meetings are ideal for sessions requiring multiple hosts or co-hosts. These meeting types also fall into two categories:

Pre-Assigned Multi-Host Meetings:

Specific hosts and co-hosts are permanently assigned to a Booking Calendar, ensuring the same team members attend every meeting.

Examples:

• Group Interviews: A hiring committee interviewing a candidate together.

• Customer Success Calls: A customer success manager and sales development representative hosting a success call.

Dynamic Selection Multi-Host Meetings:

Hosts and co-hosts are dynamically selected from predefined teams using distribution methods based on availability or workload. Each Booking Calendar can assign multiple teams and distribution methods simultaneously.

Examples:

• Technical Support Calls: Assign both support agents and developers for advanced client queries.

• Sales and Onboarding: Schedule meetings with both a salesperson and an onboarding specialist.

• Recruitment and Onboarding: Schedule sessions with both a recruiter and an HR coordinator.

Multi-Guest Meeting Types

Multi-Guest Meetings allow clients to invite additional participants, such as colleagues, partners, or family members, during the booking process. This feature can be enabled using the Additional Guests option in the Booking Form settings.

Examples:

• Couples Therapy Sessions: A therapist hosting sessions for couples.

• Family Consultations: A school counselor meeting with parents and students.

• Wedding Planning Meetings: A planner meeting with a couple and their family.

By leveraging these Booking Calendar Meeting Types, you can create a tailored scheduling experience for any scenario—whether managing solo meetings, team collaborations, or group sessions. Customize your Booking Calendar settings to maximize flexibility, efficiency, and client satisfaction.