This article is updated to our latest release, which is being rolled out to all Users gradually.
If you see a Schedule button in the top navigation menu, you are viewing the updated version of OnceHub. Otherwise, you can expect to see this in the near future. Please contact us with any questions.
When scheduling bookings, there are many instances where you might wish to send an email or SMS notification to yourself or others in your organization. For example, you might want to send your boss an email when a booking is confirmed and an SMS to yourself the day prior.
ScheduleOnce allows you the flexibility to pick and choose who receives which User notifications related to booking activity. In addition, the User notification settings can be different for every Booking page.
In this article, you'll learn about setting up User notifications.
You can use our Default templates or create your own. The Default email and SMS templates use text created by ScheduleOnce which provides Users with all the important meeting information such as meeting time and location. Any User who receives a notification using a Default template will receive all the relevant information related to the booking.
If you want to customize the text or the appearance of your email and SMS messages to Users, you can create your own templates via the Notification templates editor. You can access the editor by going to Setup -> ScheduleOnce setup and opening the lefthand sidebar. Select Tools -> Notification templates editor.
You can choose the notifications scenarios and delivery methods that suit your needs. The User notifications section lists all of the possible notification scenarios that can take place in a booking. Here are the options that you can select:
- Scenarios: Events that can occur during a booking lifecycle.
- Delivery method: Email, SMS, or both.
- Template: You can choose the Default template or a custom one you created.
The User notifications section is located on your Booking page. Go to Setup -> ScheduleOnce setup -> Booking page -> User Notifications.
NoteIn order for a User to subscribe to notifications on a Booking page, they must be an Editor of that Booking page. Learn more about Booking page access permissions
Adding a Mobile number for the User
In order for a User to receive SMS notifications about booking events, a mobile phone number must be added to the User’s Profile.