This article is updated to our latest release, which is being rolled out to all Users gradually.
If you see a Schedule button in the top navigation menu, you are viewing the updated version of OnceHub. Otherwise, you can expect to see this in the near future. Please contact us with any questions.
When you schedule with existing Salesforce Leads, Contacts, Person Accounts, or Case records, you can use our Personalized links (Salesforce ID) in your Salesforce email templates and Salesforce emails. Your Customers will be automatically recognized based on their Salesforce Record ID.
In this article, you'll learn about using Personalized links (Salesforce ID).
Key benefits of using Personalized links (Salesforce ID)
Recognizing a Customer by their Record ID provides two key benefits:
- On the User side, it allows you to update the correct record, eliminating any chance of updating the wrong record.
- On the Customer side, it allows you to prepopulate the Booking form step with Salesforce record data or completely skip the Booking form step. This eliminates the need to ask Customers for information you already have, improving conversion rates and moving leads through the funnel faster.
- When you work with Booking pages, Personalized links (Salesforce ID) will be available only for Booking pages owned by Users connected to Salesforce.
- When you work with Master pages, Personalized links (Salesforce ID) will always be available to you. However, Booking pages owned by Users who are not connected to Salesforce will work as General links.
NoteFor security and privacy reasons, using CRM record IDs to skip or prepopulate the Booking form is not compatible with collecting data from an embedded Booking page or redirecting booking confirmation data.
Creating a Personalized link (Salesforce ID)
NoteTo use data from a database in a prepopulated Booking form, you must be connected to Salesforce.
- Log into OnceHub and go to Setup -> ScheduleOnce setup.
- From the lefthand sidebar, select Share & Publish, where you can access the Mail merge tab.
- Select the relevant Booking page or Master page.
- Under Merging customer data, select the Personalized links (Salesforce ID) (Figure 1).
- In the Booking form step, you can select one of the two options below:
- Skip the Booking form: Skipping the ScheduleOnce Booking form helps you maximize your booking conversions and provides your Customers with a quicker booking process.
- Prepopulate the Booking form: The Booking form works in private mode. In this mode, prepopulated data can’t be viewed or edited by the Customer before submission. The prepopulated data used in the Booking is indicated as a checklist and the Customer can provide additional information if required. Learn more about prepopulated Booking forms