Adding User licenses to a monthly subscription

In order for a User to enjoy full functionality of a OnceHub product, they must be assigned a license. For instance, a User with a scheduled meetings license can be defined as Owner of an enabled Booking page in OnceHub and receive bookings. 

Please note they can still use all other functionality in OnceHub and within all products without a license.

Does my User need an assigned license? 

As your team grows, you can add as many licenses as you need. Licenses can be added at any time. 

Adding licenses

When you add licenses:

  • They are immediately available for you to assign to Users in your account. 
  • You will only pay for them on your next billing date.

On your next billing date, you'll pay:

  • A prorated adjustment for the licenses added during the current billing cycle. 
  • The full amount for the total number of licenses in your account.

In this article, you'll learn about adding licenses to your OnceHub Account. 

How the prorated adjustment works

You pay a prorated adjustment for any licenses that you add during a billing cycle. This amount is only due on your next billing date. This means that you can add licenses during your billing cycle without making multiple payments and receiving additional invoices.

For example, let's say you already have 20 licenses in your account and your billing cycle starts on the 20th of every month. If you add 10 licenses to your account during current your billing cycle, they will immediately be available for you to use, but you won't pay for them immediately (Figure 1). 

On your next billing date, you will pay a prorated amount for the 10 licenses you added during the billing cycle, plus the full amount for the 30 licenses in your account for the upcoming month. On the following billing date, if you don't add any more licenses, you will only pay the full amount for the 30 licenses in your account for the upcoming month. 

Figure 1: Prorated adjustment


The billing date and time for your recurring payment cycle will be the exact date and time when you purchased your first license. All billing dates and times are based on UTC (Coordinated Universal Time).

Your recurring billing date does not change when you add additional product licenses.

For complete transparency, advanced billing notifications are sent seven days prior to payment. You can cancel any time you wish. For more information, select Billing -> Billing Notifications 

To add licenses, select the gear icon in the top navigation menu → BillingLicenses. You can also add licenses while assigning a license to a User in their profile.

Requirements for purchasing licenses

To purchase product licenses, you must be a OnceHub Administrator.

How to purchase product licenses

  1. Click the Add licenses button next to the feature you would like to purchase licenses for.
  2. In the Add licenses page, select the number of additional licenses you'd like to purchase. 
  3. The Next payment box is updated based on the number of licenses you add. Your next payment includes:
    • Prorated adjustment: Payment for licenses added during the current billing cycle. To see more information about the prorated adjustment, click View details
    • Licenses: Payment for licenses to be used in the upcoming billing cycle.
  4. Once you've added all the licenses you need, click Update subscription. 
    • The licenses you've just purchased are automatically added to your existing subscription and are immediately available for you to assign to Users.
    • The prorated adjustment and additional licenses will be added to your next invoice. 
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