How to set the number of participants for a Webex Meetings session

In this article, you will learn how to set the number of participants for a Webex Meetings session created via ScheduleOnce.

  1. Set up the Webex Meetings connector for your ScheduleOnce account. This will connect to your Webex Meetings account.

  2. Configure your meeting channel settings. From the Setup -> ScheduleOnce setup page, select the Booking page and edit the Conferencing / Location section.

    • Select that you want the meeting location to be virtual.
    • Select that the conferencing information is to be provided by the Owner.
    • Select Webex Meetings as your video conferencing option.
  3. Go to the Scheduling options settings of the Booking page you are in. The Scheduling options are found by going to Setup -> ScheduleOnce setup -> Booking page -> Scheduling options.

    NoteIf you have linked your Booking page to at least one Event type, the Scheduling options will be on the Event type and not on the Booking page. Read the Event sections article to learn why this is happening.

  4. Edit the One-on-one or Group session? field. If you want your meeting to be a Group session, select the number of attendees you want to attend in the dropdown menu. Unlimited is an option.

  5. Click Save

ImportantThe number of bookings per time slot set in ScheduleOnce should not exceed your Webex Meetings plan's meeting capacity.

When a booking is made, Webex Meetings session details are integrated with all ScheduleOnce notifications and a Webex Meetings session will be automatically created based on the settings you created above. When multiple Customers sign up for the same session, such as a webinar, each booking receives the same Webex Meetings details. Learn more about setting up Webinars

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