OnceHub communicates with your Office 365 Calendar using the Exchange Web Services (EWS) API, a well-established official Microsoft protocol. All credentials and data traffic are fully encrypted.
In this article, you'll find answers to some of the most common questions related to your Office 365 Calendar via EWS connection.
To connect your Office 365 Calendar via EWS
- Sign in to your OnceHub Account.
- Open the left sidebar, click on Profile and select Calendar connection. If you are switching connections, you must disconnect from your previous connection first.
- Click the Connect button next to Office 365 Calendar via EWS.
- The Connect to Office 365 via EWS pop-up will open. Enter your credentials and click Connect.
Even if your credentials are correct, the connection might not be successful due to various Office 365 configurations. In that case, you may need to provide additional information. Learn more about troubleshooting Office 365 via EWS connection issues
Most common questions
Which Office 365 edition is required to connect with OnceHub?
To be able to connect OnceHub to your Office 365 Calendar, you must have a calendar in Outlook on the web for business (Outlook Web App), which is provided with Exchange Online. Learn more about which Office 365 edition is required
How does OnceHub connect with Office 365 Calendar via EWS?
OnceHub communicates with your Office 365 Calendar using the Exchange Web Services (EWS) API, a well-established official Microsoft protocol. All credentials and data traffic are fully encrypted. The integration uses the permissions Users already have when viewing calendars (for example: only free/busy), so no new information will be accessible to them.
How are my credentials stored?
When you enter your credentials to connect OnceHub to your Office 365 Calendar, your password is encrypted with AES-256 (Advanced Encryption Standard) and stored in our cloud database.
What is busy time caching?
Some Office 365 servers have a relatively slow response time, and some apply a throttling policy, intended to moderate data traffic. To ensure fast performance, we employ a caching mechanism for the busy times in your connected Office 365 Calendar.
Can OnceHub connect with shared Office 365 Calendars or resources (rooms)?
Your default calendar, sub-calendars (folders) and calendars that have been shared with you are supported.
Rooms are supported in InviteOnce. Learn more about adding rooms in InviteOnce
Resource calendars are not supported yet for ScheduleOnce.
What happens if my password changes?
If you connected using your own Office 365 password, and the password is changed, you must reconnect with the new password to restore the connection. Learn more about resolving connection issues
Can I set default Office 365 Calendar reminders when events are created via OnceHub?
Yes, you can configure default Office 365 Calendar reminders in the connected Office 365 Calendar.
Go to your OnceHub Account and click Profile in the left sidebar. Click on Calendar connection and use the Default Exchange Calendar reminders drop-down menu to select the value that you want.
Can I disable the Office 365 Calendar invite that is sent to my Customers?
In ScheduleOnce, you can disable the Office 365 Calendar invite email in Setup -> relevant Booking page -> Customer notifications, and uncheck the box that sends the Office 365 Calendar invite email.
I cannot see my scheduled meeting in Office 365 Calendar
In your Office 365 Calendar, make sure that the calendar in which your meeting was scheduled is selected. Find it in the calendar list in the left bar and click it to select it.
You can also select the activity in the ScheduleOnce Activity stream, then click the action menu (three dots) in the right-hand pane and select View Calendar event (Figure 2).
Why do my busy times appear in wrong time slots?
This might be due to time zone differences between the account time zone in your Office 365 account and the time zone on your Booking page. To change the time zone:
- In ScheduleOnce: Go to the Overview section of your Booking page and edit the page's time zone.
- In InviteOnce: Make sure you have selected the correct timezone in Step 2 of invite to schedule and schedule on behalf.
- In Office 365: Click on Settings -> Options - > Settings -> Regional and change the time zone.
Reload/refresh the ScheduleOnce or InviteOnce page to reflect the change.
I’m already connected with one Office 365 account. How do I switch to another?
Your account can only be connected to one calendar at a time. If you want to switch from one Office 365 Calendar to another, you will need to disconnect the previous one and then connect the new one.
Disconnect your calendar by going to your OnceHub Account, opening the left sidebar and select Profile -> Calendar connection. Disconnect your Office 365 account and reconnect with the new Office 365 account.
NoteYou can switch your calendar connection accounts without having to switch your OnceHub Account.
What happens if there’s an issue with the connection?
During a connection failure, ScheduleOnce Booking pages cannot accept bookings.This measure is taken to prevent the possibility of double bookings.
I cannot connect—what should I do?
This may be due to temporary communication problems with the Office 365 EWS API. Please try the following options:
- Make sure cookies are enabled on your browser.
- Verify that you can sign in to your Office 365 account.
- Try to connect again from OnceHub.
If you’re still seeing issues, please contact us and we'll be happy to assist you.